Apaxon Technologies Private Limited and/or its related corporations (collectively “ASPL”)
This document sets forth the policy of ASPL and is designed to provide reasonable assurance that (i) a consistent process is followed with respect to the dissemination of commercial electronic messages to ASPL clients and prospective clients in Canada, and (ii) ASPL employees sending commercial electronic messages from and/or to a computer system(s) in Canada comply with the requirements of CASL. The ASPL Anti-Spam Policy (“Anti-Spam Policy”) and related procedures (the “CASL Procedures”) require that all ASPL employees sending CEMs from and/or to a computer system(s) in Canada or to an electronic address that will be accessed from a computer system in Canada comply with CASL, and seeks to ensure that all CEMs sent by or on behalf of ASPL, or using a ASPL email address or using a device owned or provided by ASPL, comply with CASL.
The Anti-Spam Policy describes ASPL’s commitments relating to the provisions of CASL and electronic messages of a commercial nature sent to ASPL clients, prospective clients, and others, as applicable. From time to time, ASPL may implement additional policies, procedures and/or practices as it relates to anti-spam measures. Application: This Policy applies to ASPL employees who may be sending CEMs from and/or to a computer system(s) in Canada or to an electronic address that will be accessed from a computer system in Canada. With respect to ASPL’s operations, the Anti-Spam Policy has been adopted in compliance with the requirements of CASL, and ASPL is committed to complying with CASL. All other ASPL policies and procedures will be interpreted in a manner that is consistent with the Anti-Spam Policy and that promotes compliance with CASL to seek to deter damaging and deceptive forms of spam from occurring in Canada. Consent: ASPL obtains express, opt-in consent, unless a verifiable basis for implied consent or an exception to consent exists, before sending a CEM to anyone who has not had an existing business relationship with ASPL within two years before the date on which the CEM is sent. Unless a valid documented basis for implied consent or an exception to consent exists, ASPL also obtains express, opt-in consent for the sending of CEMs to ASPL prospects. The request for consent cannot be in an electronic message unless there exists a basis for implied consent to send the message. The request for consent must be sought separately within a communication (e.g. through a separate action such as affirmatively checking a checkbox) and cannot be bundled as a term of acceptance of an agreement. A verbal consent is acceptable where a record of the details of the consent is maintained in a database.
Form and Content of CEMs:
All CEMs are required to comply with the form and content requirements of CASL, generally described as follows:
• identifies the sender;
• the sender’s mailing address;
• the sender’s telephone number or email address or link to a webpage; and
• an unsubscribe mechanism or withdrawal of consent from receiving CEMs from ASPL and its subsidiaries and affiliates. ASPL takes steps to require that any third-party service provider who sends CEMs on behalf of ASPL complies with CASL.
All ASPL employees sending CEMs from and/or to a computer system(s) in Canada are required to comply with this Policy and related CASL procedures and processes.
A “CEM” is defined as an electronic message that includes content (for instance, text, hyperlinks, images or attachments) that:
a. promotes, offers or advertises ASPL or ASPL’s products or services, or employees, or contacts;
b. solicits business for ASPL or ASPL’s employees or contacts; and
c. any other similar message that encourages participation in commercial activity.
Examples include promotional event invitations (e.g., webcasts or ASPL events), marketing newsletters, etc.
The following messages do not have to comply with the requirements applicable to CEMs:
• messages sent to ASPL clients about their business;
• internal communications about ASPL’s business (including communications with ASPL offices outside Canada);
• legally required notices, such as messages that are sent to comply with a regulatory requirement (e.g., material changes, required account activity information, etc.); and
• responses to requests, inquiries or complaints.
Messages that ASPL employees email each other internally using a device that ASPL owns or provides, or using a ASPL email address, should be related to ASPL. ASPL employees may not internally email each other offers, promotions, advertisements, or referrals unrelated to ASPL business without the internal recipient’s verbal consent.
All third-party contracts with service providers who may send CEMs on behalf of ASPL must contain contractual clauses obligating the service provider to comply with CASL including the form and content requirements of CEMs.
CEMs that are not exempt from requirements applicable to CEMs noted above are required to include a form of unsubscribe mechanism to facilitate the withdrawal of consent or do-not-contact requests within a period of time and in a manner that would allow ASPL to process that request within 10 days of the date on which the unsubscribe, withdrawal of consent or do-not-contact request was made. This information should be maintained in the applicable database that tracks the client and prospect relationships. All emails sent by Apaxon Technologies Pvt. Ltd employees will be compliant with CASL and will include the option to ‘unsubscribe.’ You can ‘unsubscribe’ from our Commercial Electronic Messages at any time by visiting https://www.bizbookmark.com/unsubscribe or by emailing with ‘Unsubscribe’ in the subject line.
The Anti-Spam Policy is maintained by the Compliance department of each XpertLync legal entity and will be reviewed and updated, where necessary, and approved on an annual basis. Any changes to, or exceptions from this Policy require the approval of the respective XpertLync Board or equivalent.
XpertLync Compliance is responsible for review and revision of this Policy, subject to approval of the respective XpertLync Board or equivalent. This Policy is subject to review on an annual basis, or otherwise as needed.
Compliance with this Policy, and any related procedure, may be reviewed by XpertLync at any time. Failure to comply with this Policy, as well as any associated procedures, may result in disciplinary action in accordance with the applicable Global Human Resources Disciplinary policy or procedure.